Groove – How to get it on and get access to SharePoint documents offline
Groove Sign-in
There are times when, in order to be productive and get work done, you need access to the data stored in SharePoint without access to the SharePoint server itself. Examples are: the classic “on the plane” scenario, working from home without corporate network access, and collaboration by working remotely on documents stored in a central SharePoint server when network latency is high. The productivity of people working in these situations can be dramatically improved if data can be taken offline, modified locally, and then synchronized back when network connectivity is available. Office has a great program named Groove that can be used to synchronize documents with a SharePoint server. In this post, we’ll go through the 4 steps necessary to get started with Groove and use it with SharePoint document libraries.
Step1: Start Groove
Groove is distributed with Microsoft Office 2007 Enterprise. After you finish installing Office Enterprise 2007, Groove is available on the Start Menu in the Microsoft Office group. Start Groove by clicking its link (Microsoft Office Groove 2007).
Step 2: Create a New Groove Account
If you already have a Groove account set up, you can skip to step 3.
A Groove account allows you to synchronize documents in a SharePoint workspace between Groove clients even when they do not have connectivity to the SharePoint server. This is useful when you have an offline collaboration session. A Groove account is required for Groove to operate.
Usually your company will have Enterprise Groove Server installed. In this case, when you start Groove, it will retrieve your account configuration from your network domain and prompt you for your password. Keeping the account configuration in Enterprise Groove Server is convenient because it keeps track of all the Groove workspaces you are using, so it’s easier for you to use them from different computers.
To see the rest of the explanation, click the above blue link.
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